Secure scheduling for every department
Scheduling software built for Live Scan appointments.
The centralized, secure, role-based way for departments to book fingerprinting and Live Scan appointments. One calendar. Complete departmental isolation. Built for the way central scheduling offices actually work.
Spreadsheets and email chains are not a scheduling system.
Most organizations manage Live Scan appointments with tools that were never designed for this workflow. The result is manual coordination, missed appointments, no audit trail, and no isolation between departments.
No departmental separation
Consumer schedulers let every department see every appointment. Candidate names and department details leak across organizational lines.
No audit trail
Spreadsheets and shared calendars don't log who created, changed, or cancelled an appointment. That's a compliance problem.
No role structure
Generic scheduling tools can't enforce the access structure this workflow needs: an org-wide administrator, department-scoped coordinators, front office check-in, and finance reporting.
One platform. Every department. Total control.
Waqt gives your central office a single source of truth for Live Scan availability, while keeping each department’s bookings completely isolated.
Centralized calendar
One calendar, managed by your central HR or operations office. Availability, holidays, and capacity are set in one place, then published to every department at once.
Departmental isolation
Each department books and manages only its own appointments. A booked slot appears unavailable to others, without exposing who booked it or any candidate details.
Role-based access
Five built-in roles enforce minimum access by default: Agency Admin, Department Coordinator, Front Office, and two report-viewer roles. Additional roles configurable without custom code.
Enterprise-grade security
Microsoft Entra ID SSO, AES-256 encryption at rest, TLS 1.2+ in transit, U.S.-only data residency, HIPAA-aligned safeguards, and a complete audit log.
How it works
Three steps. No ambiguity. No coordination overhead.
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Central admin publishes availability
Your HR or operations office configures the calendar: business hours, holidays, 9/80 schedules, appointment capacity, and any blocked dates. That availability is immediately visible to all departments.
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Each department self-books
Departmental users select an open slot and submit their candidate's information. They see only what they booked. No other department's appointments are visible to them.
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Automatic confirmations and audit trails
Candidates and coordinators receive email confirmations at booking and reminders before the appointment. Every action is logged with a timestamp and actor for your audit record.
Everything the workflow requires. Nothing it doesn’t.
See all features →Flexible availability management
30-minute slots (configurable to 15-minute increments), business hours, lunch exclusions, recurring blocks, and holiday calendars, all managed centrally.
Automated notifications
Booking confirmations, pre-appointment reminders, and change notices, with admin-editable, department-specific email templates and auto-attached PDF forms.
Secure document management
Upload and store PDF, DOCX, XLSX, and image files with malware scanning, version control, and a full audit trail. U.S.-resident, encrypted.
Predefined and ad-hoc reporting
Appointment volumes, scheduled vs. missed, per-department billing, and more. Export to Excel or CSV. Role-scoped access means Finance only sees what Finance needs.
Microsoft Entra ID SSO
Single sign-on through your existing Microsoft Entra ID tenant. MFA is honored from your tenant. No separate credential management.
Multiple Live Scan locations
Support for more than one Live Scan station or physical location, each with its own calendar and capacity configuration.
Built with enterprise security standards in mind
- Microsoft Entra SSO
- AES-256 Encryption
- U.S. Data Residency
- HIPAA-Aligned
- WCAG 2.1 AA
- Full Audit Logs
Why Waqt, and not the alternatives?
vs. biometric hardware vendors
Hardware vendors treat scheduling as a bolt-on feature. There is no departmental isolation, no enterprise role structure, and no modern security integration. Their schedulers weren't built to be schedulers.
Waqt is.
vs. consumer schedulers
Calendly, Acuity, and Microsoft Bookings are excellent consumer tools. They are not built for the isolation, RBAC depth, audit requirements, or security posture that a multi-department scheduling operation requires.
Waqt already is.
vs. build-your-own
Custom development for this specific workflow costs more and takes longer than buying a purpose-built product. You get the complexity without the Live Scan-specific features, and you own all the security and compliance risk.
Waqt handles it.
Frequently asked questions
What is Waqt?
Waqt is a vertical SaaS scheduling platform built for Live Scan and fingerprinting appointment scheduling. It gives central HR and operations offices a single, secure calendar that each department books into independently, without seeing other departments' appointments or candidate details. The model fits any organization that runs fingerprinting across departments, including government, healthcare, education, and staffing.
How is Waqt different from Calendly or Microsoft Bookings?
Consumer scheduling tools lack departmental isolation, enterprise-grade security controls, and the role structure that multi-department organizations require. Waqt is purpose-built for the Live Scan workflow: each department books into its own walled garden, the central office retains full control, and the system enforces role-based access that enterprise schedulers don't provide out of the box.
Does Waqt support Microsoft Entra ID single sign-on?
Yes. Waqt integrates with Microsoft Entra ID (formerly Azure Active Directory) for single sign-on. MFA is honored from your tenant, and sessions timeout after approximately 15 minutes (configurable to your standards).
Is Waqt HIPAA-compliant?
Waqt implements HIPAA-aligned administrative, physical, and technical safeguards. A Business Associate Agreement (BAA) is available on request. Waqt is not 'HIPAA certified'. No such government certification exists.
Is there a free trial?
Yes. Waqt offers a complimentary pilot of up to 30 days with no cost and no commitment. Contact us to get started.
Where is our data stored?
All data is stored in U.S.-resident cloud infrastructure. Waqt does not use offshore storage or processing.
Ready to replace your spreadsheet?
We offer a complimentary 30-day pilot with no cost and no commitment, configured to your organization’s workflow.